ERPframe® Functions:

ERPframe®, the complete solution for enterprise resource planning and production, based on an SQL database, is a stable and universal solution for any industry and business size.


User-friendly Operation
ERPframe® has a graphical user interface. Using symbols in the menu toolbar, users can navigate to various points in the system. The contents window and the individual dialogue pages are always clearly arranged and freely definable. All masks and master data (for items, customers, and suppliers, etc.) have been developed with a uniform template. Thus, we’ve ensured consistent, simple and user-friendly operation of the system.


Sales Order Handling and Procurement
ERPframe® puts a sales offer and order administration tool including all relevant documentation (offer, confirmation of order, delivery note, invoice, credit note, cancellation) at your disposal.
Support for multiple delivery and invoice addresses, discount levels, and terms of delivery and payment is integrated, as well as the assignment of salespeople, representatives or specialists.
From the sales offer, you can conveniently create an order. All offers, confirmation of orders, delivery notes, invoices and credit notes can be printed out with the batch print function. Multi-currency and document language support are standard. For searching the history of customers, procedures and documents, ERPframe® can be linked to DOCUframe®, the complete solution for document management, archival, communication and Workflow.


Purchasing with Integrated Purchase Order Management
Requisition requests are generated by stock management (minimum stock referral), from sales orders (order/job related) and from production (production referral). During the generation of requisition requests, purchase price quantities, currencies, delivery dates, supplier main data, delivery addresses and customer data can be edited and/or defined. Items are summarised by supplier. With the push of a button, you’ll receive an overview of all open and partial orders.


Queries, Receiving and Invoice Control
With ERPframe, you can generate answers to your enquiries about available stock and stock being requested. Or choose to automatically create a stock query from a group of selected suppliers. When making an order, a selection of queries can be considered, as well as orders combined. On being processed in your receiving department, you can receive an overview by supplier, item or client of your open orders. After the goods have been received, the stock is posted as “received” and an invoice check generally takes place. The AP invoice is assigned to the delivery note immediately, the invoice amounts are checked and allocated to the different cost centres and afterwards the payment release is given.


Inventory Control
ERPframe® puts sophisticated inventory control at your disposal.

• Multi Warehouse Capability: With the Multi Warehouse Capability you can administer warehouses at different locations. Through this you’re always informed about your current stock levels and can quickly and simply procure new stock when needed.
• Stock Position Administration: Stock position administration is set up particularly according to your needs. Whether two, three or many more, ERPframe® can manage an unlimited number of stock positions.
• Rejects Storage: Store your rejects or lesser quality goods in reject storage. Once a quarter, at the year end, or after freely definable periods, you determine the cost factor of your quality with an inventory of the rejects storage. You can then react immediately if the costs for rejects or lesser quality goods rise.
• Customer Storage: As soon as items are booked into customer storage, these are reserved for the selected customer. You can plan your production efficiently since you always know exactly which items have to be produced.
• Consignment Storage: This is applicable for stock consigned by a supplier or a service provider into the custody of the customer. Until withdrawn by the customer, the commodity remains the property of the supplier. Therefore, payment is only due when the commodity is taken from the warehouse. When the warehouse stock is depleted, new stock is supplied.

No matter the type of warehouse, an overview of the current availability of all your stock is available to you. Throughout the entire system, tools for monitoring lot and serial numbers are integrated.


Lot and Serial Number Administration
The lot number administration includes complete archives to keep a history of all your lot numbers. With it, you can maintain your own and external lot numbers as well as purchase, sales and expiration dates. Lot number administration forms the basis for operating under the First-In-First-Out principle (FIFO). For quality assurance purposes, ERPframe® guarantees you complete traceability from raw material through production up to the final product.

The serial number administration component also has complete archives to store all serial numbers. The serial number is captured with all stock receipt, shipment and transfer procedures and is displayed on all delivery and return documents. Therefore, you can completely track which final product was sold to which customers or through which suppliers the product was obtained.


Lot Traceability with ERPframe®
Traceability means you can determine when and by whom a commodity was produced, manufactured, stored, transported, used up or disposed for any product or commodity, at any time. This path and process search is also called Tracing. There are two different kinds:

• Downstream Tracing
  (downward-focused tracing: from the producer to the consumer)
• Upstream Tracing
  (upward-focused tracing: from the consumer to the producer)

Traceability:
ERPframe® offers the potential to execute continuous statements on the use of relevant lots and articles. Through upstream tracing, for example, targeted recall actions can be initiated.

Clear lot traceability requires the precise guidance of the relevant data along the entire value-added chain.

Each article can be administered by lot reference. In the case of incoming goods, the stock can be posted directly to an existing lot or to a lot newly generated by the system. This, of course, also applies to outgoings. The outgoing material can be deducted during the removal posting of a production order from the appropriate lot.

All stock movements are automatically documented with the appropriate lot information. In this way, both the lot’s origin and the usage are continuously displayed.
This is also in accordance with the European Union regulation 178/2002 regarding the traceability of food from the 1st January 2005.


Bill of Materials Management
ERPframe® administers unlimited bills of materials (or parts lists) related to a product such as bundle, supporting documents, substitute parts, production and product parts lists. Any number of levels can be assigned to all parts lists. Likewise, master data and product features (colours and sizes) administration tools are integrated.



Production
ERPframe® delivers a sophisticated system to you for production planning and control. As part of an integrated complete solution, the production planning and control of ERPframe® is conceived in such a way that all production method-specific requirements are fulfilled, regardless of whether it’s one-of-a-kind, build-to-order, short-run, large-scale or variant manufacturing.

Production planning can take place based on customer order or demand. On the basis of given parameters, the system calculates and suggests the optimal lot size. The administration of different kinds of production orders such as planning orders, reservations, production reservations, etc., is possible to your specifications. Dependent on the promised delivery date, the system calculates backward to suggest the latest date to commence production in order to meet the deadline. The order release can be controlled manually, just like the quantity distribution. For the graphical support of the planning processes, GSD offers its own, integrated system.

The system shows the manufacturing progress of orders placed for production clearly in customisable masks. Order splitting and combining as well as progress update alerts are available at any time. BDE (production data capture) can be obtained via time registration terminals.

You will always have the production status quickly in view. Bills of materials and material requisition slips are given to production if needed after the order is logged. Raw materials, partially assembled products, machines, services and tools are clearly administered via a master resource list and actual and projected consumption is thereby monitored at all times. This allows for detailed cost tracking of resources and processing quantities.
The materials withdrawal from stock takes place either manually or in retrospect in the case of an order-ready message. Lot and serial numbers are therefore used on the raw material or individual parts level the same as on finished products, so that traceability is ensured.


Cost Estimating
ERPframe® offers different kinds of estimates such as totals, pre-, intermediate and post –process estimates. Estimates can run on single or multiple levels through the entire materials lists or during the invoice/receipt processing. With materials lists, estimates based on partial and full costs are possible.
You need costs for resources for the forecasting of production costs. The estimate of the cost centres can be provided with hourly rates and the overhead factor. With the transfer option, the estimate can be carried over into the purchase and sales price of the article. Likewise, the lot size and the projected reject rate are considered.


Stocktaking
The stocktaking function in ERPframe® permits you to accomplish your stocktaking according to your own time definitions. A counting list is provided which is sorted according to various criteria. The data entry masks in ERPframe® are matched to these counting lists.
After completion of your stocktaking input, your inventory valuation lists and discrepancy lists are generated.



Thus, you can evaluate the results of the inventory down to the level of serial numbers and lot numbers. You can trace the inventory discrepancies back to particular times. Also, the evaluation results for the ongoing stocktaking can be reviewed.


Trading
Purchase orders are provided directly on the basis of sales orders. Just-In-Time orders are also possible. Supplier orders can be easily logged, since a direct linkage exists to the customer order. Thus, we grant fast access to customer-specific prices and discounts, even if individual costs and discount agreements per quantity unit apply. ERPframe® converts automatically from purchase units into warehouse units and from warehouse units into sales units.
With the push of a button, you’ll receive an overview of all current arrears, exactly the same as with the incoming goods. You are able to track all open order items.
ERPframe® offers various stock issue methods to you: First-In-First-Out (FIFO), Last-In-First-Out (LIFO), standard cost prices and average price sliding. Customised stock issue methods per group of items can be specified.
With DATAframe®, the tool for the evaluation of your enterprise’s key figures, you can generate analyses of your sales profits and trade profit margins.


Line Item Entry
All line item columns can be arranged to your preferences. The columns can be sorted with the sort function according to a variety of criteria. Because of the user-friendly organisation of the line item data entry, rapid input is also ensured. Freely definable line item discounts are just as easily assigned as identifying the price/discount with standard or specific price lists.
As well, a pricing mask with configuration for sales order specific purchases of one-of-a-kind items and odd lots is available. The week of delivery or the delivery date can be configured per line item or for the entire order. After inputting the line items, you’ll see a total summary of all items in the order, on which you can then still cancel individual items as needed. Serial numbers, lot numbers and stock locations can be reserved.


Price Lists
Unlimited price and discount lists, for assigning prices and discounts during the order process, can be defined. These prices and discounts can then be specified according to an unlimited variety of freely combinable criteria (e.g., price groups, customer groups, customer and item groups). Bulk prices and volume discounts are just as easily set as discounts at the individual item level or at the order level. Furthermore, standard price lists can be deposited under individual customers. With the development environment, VARIOcontrol®, illustrations of complex price or discount assignment guidelines are possible.